StaffLoop
End-to-end workflow

From roster to pay run in four steps

StaffLoop coordinates your staff, verifies time, and automates the back office — whether you run a care service, a group of venues, or a mobile field team.

01

Set up your team and sites

Add your staff, roles, credentials and locations — or import them. StaffLoop adapts to your industry, whether that’s NDIS participants, hospitality venues, cleaning sites or security posts.

  • Staff & roles: record availability, skills, qualifications and pay rates.
  • Credentials: track screening, licences and tickets with expiry reminders.
  • Multi-venue: manage every site from one account with role-based access.
Desktop — team setup with staff, roles and credential tracking.
02

Build compliant rosters in minutes

Start from a template, mirror last week, or let AI Auto-Fill draft the roster for you — then publish. Conflict and availability checks run as you go.

  • AI Auto-Fill: four modes rank staff by proximity, skills, cost and fairness.
  • Templates & Mirror Week: reuse proven rosters in seconds.
  • Live checks: overlaps, availability breaches and expired credentials are blocked.
Desktop — roster builder with AI Auto-Fill suggestions.
03

Track time and attendance

Staff clock in from the mobile app with geofenced GPS, or on a shared tablet kiosk with a PIN and optional photo. Every clock-in is verified and payroll-ready.

  • Geofencing: staff must be on site to clock in, with mock-location blocking.
  • Kiosk: PIN and photo/face verification for venues and group programs.
  • Breaks & rounding: enforce break rules and apply consistent clock rounding.
Mobile — geofenced clock-in with on-site confirmation.
04

Pay, bill and claim

Verified hours flow into award interpretation, invoices and claims. Export to your accounting software, or generate NDIS PACE bulk claims — whatever your sector needs.

  • Award interpretation: SCHADS and Modern Awards, or simple variable rates.
  • Invoicing & claims: client invoices, cross-venue reconciliation, and NDIS PACE bulk claims.
  • Accounting sync: Xero, Zoho and QuickBooks (MYOB coming soon).
Desktop — pay run with award interpretation and invoice export.

See it with your own team

Start your 30-day free trial and set up your first roster today.

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StaffLoop Assistant

AI-powered support

👋 Hi there! I'm the StaffLoop assistant. Ask me about features, compliance, pricing, or how we can streamline your rostering and payroll — for any industry.